Secure backups for remote workforces

January 24, 2022

Remote working has become a major tool for businesses to remain operational during the Covid-19 pandemic. Some already had the technical infrastructure in place, but most were forced to adapt to this sudden change within a matter of weeks. This also meant many organisations lacked control over their IT and data security best practices.

Did you know?

90% of employees use their office devices for personal work. 50% of working adults do not password-protect their home networks. This makes data security complicated in remote working environments and therefore it is vital organisations have a solid data backup policy in place.

Cloud backup solutions available for remote work

Many organisations use at least one form of local backup – that is storing critical data in on-premise drives. But this isn’t always useful for remote working. Instead, adopting a cloud-based backup solution allows you to store and restore your data from anywhere. Options include:

Managed Cloud

A cost-effective and agile service provided by a dedicated private cloud allows greater level of control and privacy over data and IT infrastructure. It’s a scalable solution with predicable costs.

Hybrid Cloud

This approach uses a combination of both public and private cloud services: the private cloud is used to store sensitive and critical data and the managed public cloud can be used for other data that needs to be accessed regularly.

SaaS Applications

Providers such Microsoft 365 offer cloud data storage with regular backup. However, it’s important to note that the data recovery they provide, and responsibility they take, is limited. We explained this in more detail in a recent blog https://www.quintech.co.uk/why-you-should-backup-your-microsoft-365/

Recovery as a service (DRaaS)

A dependable option from specialist providers which focus on automatic recovery should a major disaster occur.

Which backup strategy is best?

The focus should be on business continuity rather than just file-only backups. By integrating a backup strategy with a disaster recovery solution, you can get a complete blueprint of how to bounce back when disaster strikes.

Key factors to address when developing backup strategy include:

What data to backup?

All data is important but not critical to business survival. Data should be categorised based on its level of importance. Critical data essential for business survival comes first and should be protected in the most effective manner.

Frequency of backup

This depends on 1) the importance of the data and 2) compliance regulations guiding your industry. Most organisations backup their data at least once a day and there are some that backup more frequently than that. You need to consider your Recovery Point Objective (RPO), which is the acceptable level of IT downtime following a disaster, before determining the frequency of your backup.

Type of backup

This is based on your business requirements. You can choose to have full, differential or incremental backups. Most companies now follow the 3-2-1 or 3-2-2 rule. This involves saving two extra copies of data on the local drive (including the original makes it three), two copies on other media and two (or one) copies at different off-site locations.

Restoration and access to data

In case of an unexpected disaster, you need to access certain critical data immediately. Also, if you lose internet connectivity, you need to have an alternate method to regain your critical data. Your backup strategy should also focus on the proper ways to restore data from different sources.

Testing your backup

Once you have put everything together, you need to test it to make sure it all runs smoothly. Try recovering a few backed up files as well before you take everything live.

Futuristic approach

Remote working presents many business challenges, especially with regards to security, efficiency and productivity. However, it also presents an opportunity to incorporate a futuristic approach to securing data.

As your IT Support partner, Quintech can customise and implement an effective backup strategy and solution to ensure your business stays operational in the event of a disaster or critical incident. Reach out to us today to discuss your needs at info@quintech.co.uk or on 01684 882700.